HIRING A FULL SERVICE WEDDING PLANNER & DESIGNER FROM THE BEGINNING OF YOUR PLANNING PROCESS means:

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Avoiding costly mistakes such as allocating too much for a specific vendor, without knowing industry pricing
Getting all the important information that you won't know to ask about a venue, before signing a contract
Hiring professional vendors. The magic can be done when the team works.
Building a production schedule that actually makes sense. There is much more than pretty timelines.
Creating your design vision when you don't know where to start.
Keeping track of each vendor payment, contracts, overall budget.
Having a trusted expert that will guide you, so you don't have to worry about spending time on your email and you can enjoy time with your partner and family.

The initial phase is dedicated to establishing a clear and realistic budget. We work closely with you to understand your financial preferences and priorities, allowing us to create a tailored plan that aligns with your vision while staying within your budgetary expectations. We have worked with countless of vendors, our budgets are based on realistic industry pricing and not on what Google says! We will keep on reviewing the budget as we sign vendors or as priorities shift throughout the planning.

The planning phase includes:

Monthly Zoom call to review tasks and discuss next steps
Online planning portal access
Access to your online planning timeline with monthly to-do lists
Deposit and payment tracking and reminders
Etiquette support throughout the process
Personalized vendor referrals
Attend planning meetings with vendors such as rentals, tabletop, venue, and floral
Be the liaison for communication between you and your vendors so that you can spend more time with family and less on your emails.
Vendor’s contract management and review
Develop and maintain a relationship with the on-site coordinator or venue site management and act as your liaison for any issues that arise
Room blocks negotiation and support
Research and arrange transportation
Assistance in couple’s wedding insurance selection
Communicate venue policies to vendors and confirm final orders

In the design phase, we dive into the creative elements of your wedding. As full service wedding planners, this involves conceptualizing themes, color palette, and aesthetics that resonate with your personal style and preferences. From selecting the paper products to floral arrangements to crafting décor details and selecting table top items or lounge furniture, we collaborates with you to bring your dream wedding to life visually. As soon as each vendor is booked we start refining the logistical aspects of your event. Coordinating vendors to planning the timeline to creating the floorplan and ensuring smooth guest experiences, we manage all the details that contribute to a seamless and stress-free celebration.

This phase includes:

Questionnaire and brainstorming meeting to determine your vision, style, and priorities
Creation of mood board
Creation of a cohesive and custom design concept that includes: stationery, ceremony, cocktail hour, reception, escort cards display/seating chart, day of decor, cake
Dress code and color/style guidance
Creation of a comprehensive online design board that includes sketches, floor plan ideas, and samples.
Zoom meetings: brainstorming, design board presentation, design board decisions
Ensure that your design concepts are clearly communicated to other design-related vendors through detailed meetings and mockupsSource any specialty items or artistic fabrications needed to complete the design of your wedding
Rental selection including mise en place, furniture, lighting, signage...
Collaborate with you and your floral designer to create the concept of your centerpieces, bouquets, boutonnieres, and all floral installations
Collaborate with you and the stationer to create the concept for wedding invitations, RSVP cards, envelopes, menus, escort cards, programs, and signage
Collaborate with the caterer/venue to ensure the realization of the culinary vision
Wedding website creation and guidance

The final phase is dedicated to executing the event. Our team takes charge on the day of the event, overseeing every aspect of it. We manage any unforeseen challenges, allowing you to immerse yourself in the joy of your special day while we handle the coordination and management behind the scenes.

The execution phase includes:

Onsite coordination on the day of the wedding
Full coordination of your hired vendors, including venue, catering, photographer, florist, videographer, DJ, band, musicians, officiant, staffing company, beauty team, production crews, etc.
Pre-wedding ceremony set up, styling, and coordination to bring your design to life. This includes the set up of table numbers, favors, menus, candles, cake knife, toasting glasses, menus, head table seating, guestbook, programs, cake serving set, escort cards, seating chart, etc.
Full coordination of the ceremony cocktail hour and reception cues
Distribution of tips and thank you cards to vendors on your behalf
Bridal emergency kit on hand
Planner's assistants for the day, based on scope of event
We will make sure someone from your family is assigned to transport your gifts and cards or we will place them in your suite upon your approval.

"We utilized the full wedding planning and design package and worked with Valentina for over a year up until our big day. She helped us refine our vision and determine what elements were most important to us.he worked hard to first understand the feel we wanted to give our guests, and then offer suggestions and insight on how to achieve our vision. We had the most beautiful wedding and definitely would not have been able to pull it off without Valentina! She took away all the stress and work of wedding planning and made it a fun, enjoyable experience. "

VENUE SEARCH add-on to the planning experience.

Finding the right venue is one of the first steps in the planning process; we start the venue search process with the vision you have and the overall budget for the wedding. I then work my magic and sift through the hundreds of venues to create a list of what would fit best, based on your vision and expectations. We will go through everything: food and beverage minimums, room blocks, attrition, style, backup plans, events paces, and more so that you can find your perfect venue without worrying about making a mistake or missing any important information.

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"She asked me all the right questions to get a feel for my vision and came up with a design presentation that was so detailed and on point! We were stunned by how attentive she had been and how Valentina listened to our ideas and helped us to create a truly unique and special day. "