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FULL WEDDING PLANNING

& DESIGN EXPERIENCE

"THE VENEZIA"

Specifically designed for the busy couple and the couple who has no idea where to start and would like expert guidance from the beginning.
It covers literally everything about your wedding, from the vision and design to vendor selection, etiquette advisor, budgeting, management of the day of the wedding. We start of with finding out your story, your style, your personality and your vision and we guide you every step of the way. You won't have to worry about a thing, we will provide you the options, you select the one you like and we'll work with the vendor team to bring to life the wedding you have imagined. Our full planning package investment starts at $12,000 and is based on location, guest count, date and type of production. While we personalize each experience, our couples tend to have a budget above $100,000.

WHY HIRING A FULL SERVICE WEDDING PLANNER & DESIGNER FROM THE BEGINNING OF YOUR PLANNING PROCESS?

Avoiding costly mistakes such as allocating too much for a specific vendor, without knowing industry pricing
Getting all the important information that you won't know to ask about a venue, before signing a contract
Hiring vendors that are professional, know what they are doing and breath and live weddings. Remember, the magic can be done when the team works!
Building a timeline and floorplan that actually makes sense for the vendors. There is much more that just what "looks good" to make a successful event
Creating your design vision and helping you refine it when you don't know where to start
Keeping track of each vendor payment, contracts, overall budget
Having a trusted person that will let you know what should be done, month by month so you don't forget about anything!
Over the time we are hired, your full service wedding planner will talk to all the vendors by email, phone, in person about all the logistics so you don't have to worry about spending time on your email and you can enjoy time with your partner and family!

The initial phase is dedicated to establishing a clear and realistic budget. We work closely with you to understand your financial preferences and priorities, allowing us to create a tailored plan that aligns with your vision while staying within your budgetary expectations. We have worked with countless of vendors, our budgets are based on realistic industry pricing and not on what Google says! We will keep on reviewing the budget as we sign vendors or as priorities shift throughout the planning.

The planning phase includes:

Monthly Zoom call to review tasks and discuss next steps
Email and telephone communication as necessary during office hours
Online planning portal access
Access to your online planning timeline with monthly to-do lists
Deposit and payment tracking and reminders
Etiquette support throughout the process
Personalized vendor referrals
Attend planning meetings with vendors such as rentals, tabletop, venue, and floral
Be the liaison for communication between you and your vendors so that you can spend more time with family and less on your emails.
Vendor’s contract management and review
Develop and maintain a relationship with the on-site coordinator or venue site management and act as your liaison for any issues that arise
Room blocks negotiation and support
Research and arrange transportation
Assistance in couple’s wedding insurance selection
Monthly Zoom calls (on top of our email communication)
Communicate venue policies to vendors and confirm final orders

In the design phase, we dive into the creative elements of your wedding. As full service wedding planners, this involves conceptualizing themes, color palette, and aesthetics that resonate with your personal style and preferences. From selecting the paper products to floral arrangements to crafting décor details and selecting table top items or lounge furniture, we collaborates with you to bring your dream wedding to life visually. As soon as each vendor is booked we start refining the logistical aspects of your event. Coordinating vendors to planning the timeline to creating the floorplan and ensuring smooth guest experiences, we manage all the details that contribute to a seamless and stress-free celebration.

This phase includes:

Questionnaire and brainstorming meeting to determine your vision, style, and priorities
Creation of mood board
Creation of a cohesive and custom design concept that includes: stationery, ceremony, cocktail hour, reception, escort cards display/seating chart, day of decor, cake
Dress code and color/style guidance
Creation of a comprehensive online design board that includes sketches, floor plan ideas, and samples.
Zoom meetings: brainstorming, design board presentation, design board decisions
Ensure that your design concepts are clearly communicated to other design-related vendors through detailed meetings and mockupsSource any specialty items or artistic fabrications needed to complete the design of your wedding
Rental selection including mise en place, furniture, lighting, signage...
Collaborate with you and your floral designer to create the concept of your centerpieces, bouquets, boutonnieres, and all floral installations
Collaborate with you and the stationer to create the concept for wedding invitations, RSVP cards, envelopes, menus, escort cards, programs, and signage
Collaborate with the caterer/venue to ensure the realization of the culinary vision
Wedding website creation and guidance

The final phase is dedicated to executing the event. Our team takes charge on the day of the event, overseeing every aspect of it. We manage any unforeseen challenges, allowing you to immerse yourself in the joy of your special day while we handle the coordination and management behind the scenes.

The execution phase includes:

Onsite coordination on the day of the wedding (set up and breakdown included)
Full coordination of your hired vendors, including venue, catering, photographer, florist, videographer, DJ, band, musicians, officiant, staffing company, beauty team, production crews, etc.
Pre-wedding ceremony set up, styling, and coordination to bring your design to life. This includes the set up of table numbers, favors, menus, candles, cake knife, toasting glasses, menus, head table seating, guestbook, programs, cake serving set, escort cards, seating chart, etc.
Full coordination of the ceremony cocktail hour and reception cuesDistribution of tips and thank you cards to vendors on your behalf
Bridal emergency kit on hand
Post-wedding clean-up and tear-down
We will make sure someone from your family is assigned to transport your gifts and cards or we will place them in your suite upon your approval.

"We utilized the full wedding planning and design package and worked with Valentina for over a year up until our big day. She helped us refine our vision and determine what elements were most important to us.he worked hard to first understand the feel we wanted to give our guests, and then offer suggestions and insight on how to achieve our vision. We had the most beautiful wedding and definitely would not have been able to pull it off without Valentina! She took away all the stress and work of wedding planning and made it a fun, enjoyable experience. "

VENUE SEARCH ADD-ON

When I work with couples that hire me for venue search, we start with the vision you have and the overall budget for the wedding. I then work my magic and sift through the hundreds of venues to create a list of what would fit best, based on your vision. We will go through everything: food and beverage minimums, room blocks, attrition, style, backup plans, events paces, and more so that you can find your perfect venue without worrying about making a mistake or missing any important information.

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WHAT they say

"She asked me all the right questions to get a feel for my vision and came up with a design presentation that was so detailed and on point! We were stunned by how attentive she had been and how Valentina listened to our ideas and helped us to create a truly unique and special day. "

OUR WEDDING MANAGEMENT/COORDINATION EXPERIENCE

"THE POSITANO"

This package is your coordination, "month of" package, perfect for couples that already planned the full wedding and need a coordinator who will put everything together and provide guidance through the last few months. We will start working with you 90 days before the wedding and we will assist you with the coordination of the very final details before your wedding: we will connect with all your vendors, create a timeline and floorplan that make sense and flows well, we will schedule Zoom meetings to discuss the details together, assist you with the ceremony rehearsal and coordinate the wedding day.

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THE PROCESS with us

Your initial inquiry

You looked at our website and you decided to fill out our contact form! I will reply to you within 72 hours with some more information about our planning packages and availability! The more information you give me in the contact form, the better I can assist you with a personalized reply!

Zoom Consultation

Once you have reviewed the email I sent you you will be able to set up a consultation call to virtually meet me and fill out an online questionnaire to dig a bit deeper into your wedding details! It is so important to have a video call as you can get a good feel of how I work and what my personality is. It is fondamental to hire a planner that you feel comfortable with!

During the call we will talk about the questionnaire you filled, the planning process and system I use and of course I will answer all the questions you might have!

Custom Proposal

After the video call I will be able to provide you with a custom quote based on your needs.

Contract Preparation

You have decided to hire me! Yay! Just know that I am SUPER excited!!! I will sed you the contract for digital signature and once the deposit is paid we will officially start working together.

Onboarding

Time to get to work! The first step of the process is the same for every planning package and it consists in preparing your online space, filling up some questionnaires and having a first planning Zoom call. Every step after the onboarding will be personalized based on the service you selected.

Do you offer micro wedding planning?

Yes we do! Please fill out the form on our website or send us an email at info@valentinaweddingsandevents.com
I don't have a venue yet, can you help me find the perfect one?

Yes, we do! We have a step-by-step process for couples that hire us for venue selection (on top of the full planning). Choosing a venue can be overwhelming, but with our support you will find the one with an easy, clear, stress-free process. We will work with you to establish your needs for the venue, your desired style and atmosphere, and your budget. Then, we will present you with a selection of venues that meet your criteria. We will also research the venues, contact them, and arrange for you to tour them (in person or virtually if you are not local). Once you have identified the perfect venue, we will help you to negotiate the best deal.
What is the investment for full planning?

Generally our full-planning services start at $12,000. The total cost varies based on location/s, number of guests, type of production and logistics of the wedding. If you are having a micro wedding please inquire directly by email.
Where are you based?

Valentina Weddings & Events is based in North County San Diego but I often travel to Lake Como, my hometown and the place I lived for almost 30 years.
When should we hire a planner?

Couples should consider hiring a wedding planner as soon as they begin the wedding planning process. Ideally, the earlier, the better! Hiring a wedding planner early on allows you to benefit from our expertise throughout the entire planning journey. A wedding planner can assist with budgeting, venue selection, vendor recommendations, and overall event design, and much more
Will we be working with you or another team member?

You will always be working with me from beginning to end. I will be the one meeting you, corresponding with you, and executing your wedding. You will be introduced to my assistants on the wedding day as they will be part of the executing team.
Do you only plan weddings?

No, we plan a wide variety of events, from dinner soirees to social events for private and for companies. Visit our "other events" page!